Local Records :: Records Schedules

Local Government Records Retention Schedules

Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records Board to establish minimum retention periods for the administrative, fiscal and legal records created by local governments.

Retention and disposition of records that are common to many offices are included in the General Schedule. Records unique to particular offices are addressed in individual office schedules.

For more information on using the retention schedules, Local Records has prepared a short video: Retention Basics-Using the Retention Schedules (New, 05/2020)

The Local Records Program welcomes all comments and suggestions concerned with improvement of record retention schedules.

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• General Records Retention Schedule (Revised, 08/2023)

  • Ambulance District (New, 08/2020)
  • Assessor  
  • Auditor 
  • Collector  
  • Community College (Revised, 08/2018)
  • County Board (Senate Bill 40) 
  • County Clerk  (Revised, 08/2023)
    • Election Authority (Revised, 01/2016)
  • Fire District (Revised, 08/2018)
  • Highway Engineer 
  • Health District and Hospital (Revised, 08/2023)
  • Medical Examiner/Coroner(New, 08/2021)
  • Multimodal and Transit (New, 08/2019)
  • Municipal Government (Revised, 08/2023)
  • Police Clerks (Revised, 08/2017)
  • Prosecutor (Revised, 08/2022)
  • Public Administrators 
  • Public Housing Authority (Revised, 08/2018)
  • Public Libraries (Revised, 08/2012)
  • Public Safety Answering Point (911) (Revised, 08/2016)
  • Public School District (Revised, 11/2023)
  • Recorder  
  • Sheriff (Revised, 08/2017)
  • Surveyor
  • Treasurer
  • Water District
  • Zoo (Revised, 08/2019)