Download the Employment Application
To our applicants with disabilities: If you need assistance with this or any phase of the employment process, please contact our Human Resource Office at (573) 522-6254. Reasonable attempts will be made to accommodate your needs.
Elections Accounting Specialist
$3170 – $3613 / month
James C. Kirkpatrick State Information Center
600 West Main St.
Jefferson City, MO 65101
The Elections Accounting Specialist is a mid-level professional that reviews election-related financial documentation and performs detailed investigative duties, including financial analysis and maintenance of federal and state-law compliance. This position is also responsible for monitoring and auditing Local Election Authorities’ State and Federal grant expenditures.
An employee in this class analyzes and evaluates accounting and budget systems, methods, procedures, reports, and the evaluation and interpretation of financial data in accordance with directives of the Office of Secretary of State and adherence to Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) statements. The employee in this class is normally assigned specialized projects involving long-range planning and/or independent analysis and application of broad and in-depth knowledge of accounting concepts and principles in the execution of assigned components of an agency’s accounting operations.
Work is performed under the general supervision of the Elections Director and Elections Counsel.
Job Functions and/or General Responsibilities:
- Participates in the review of election issues, examining the relevant documentation, and issuing the related reports.
- Prepares regular and special financial reports using SAM II front-end and back-end, and excel spreadsheets. Some familiarity with Access database is helpful. Reports must include general revenue, federal funds, and other dedicated funds established for the use of the Office of the Secretary of State.
- Assists with the implementation of federal grants and coordinates the auditing and monitoring of grant sub-recipients, including limited overnight travel.
- Assists with establishing reporting requirements and documentation necessary for grant sub-recipients and reviewing and analyzing such information.
- Prepares and reviews complex financial reports for submission to government agencies and to assist the SOS with budget management.
- Works extensively with local election authorities to implement federal grants and other election-related matters.
- Assists with election night reporting, petition filings, candidate filing and other election-related matters.
- Assists with establishing federal grants in the SAM II grants subsystem including analyzing and establishing appropriate tracking mechanisms.
- Prepares reviews, analyzes, and interprets financial statements, including balance sheets, income statements, statements of revenue and expenses, and related statements.
- Develops required or specialized reports in accordance with Generally Accepted Accounting Principles (GAAP) and agency, state, or federal reporting requirements for funds, appropriations, grants, and projects.
- Prepares and reviews supporting documentation for financial statements and explains accounting events in conformance with Generally Accepted Accounting Principles (GAAP).
- Identifies and determines items to be properly disclosed in financial statements.
- Assists with development of agency policies and procedures for grant applications and awards; reviews grant applications and awards for compliance with agency/state/federal policy and procedures.
- Prepares and reviews information requested by internal, state, and federal auditors; responds to audits and corrective action plans, and monitors progress on corrective action plans.
- Performs other related work as assigned.
- Ability to conduct reviews, analyze work papers and other documentation, related to election issues.
- Ability to monitor and audit local recipients of federal grants. Familiarity with federal grant requirements preferred.
- Intermediate knowledge of Generally Accepted Accounting Principles (GAAP) and methods, and the ability to apply and adapt established methods to varied accounting problems.
- Intermediate knowledge of theoretical principles and applied practices of governmental accounting.
- Intermediate knowledge of state and federal laws, rules, and regulations governing the expenditure and reporting of state and federal funds.
- Intermediate knowledge of Generally Accepted Auditing Standards (GAAS) and Generally Accepted Government Auditing Standards (GAGAS).
- Working knowledge of SAMII including accounting, grants subsystem, and data warehouse.
- Ability to prepare and maintain accurate and detailed financial records and reports.
- Ability to identify and recommend improvement in financial processes.
- Ability to develop new methods and procedures to meet changing needs.
- Ability to interpret financial data and to prepare complete and accurate accounting reports.
- Ability to establish and maintain effective working relationships with co-workers and local election authorities.
Education and Experience:
A Bachelor's degree from an accredited college or university in Accounting; and
Two or more years of experience in governmental or public fund accounting.
(24 earned graduate credit hours from an accredited college or university in Accounting may substitute for one year of the required experience. A Master's degree from an accredited college or university in Accounting may substitute for two years of the required experience.)
Four or more years of experience in governmental or public fund accounting and successful completion of all parts of one of the following certification examinations: Certified Public Accountant (CPA), Certified Government Auditing Professional (CGAP), Certified Internal Auditor (CIA), Certified Government Financial Manager (CGFM), or Certified Fraud Examiner (CFE).
Three or more years of experience in governmental or public fund accounting and possession of a CPA license or CGAP, CIA, CGFM, or CFE certificate.
Position posted September 6, 2013. The minimum posting period will end September 20, 2013. After the minimum posting period, the position may be closed to new applicants and filled at any time.
Application materials (cover letter, resume, completed application) may be mailed to: Attention: Elections Accounting Specialist, Human Resources, Office of the Secretary of State, P.O. Box 1767, Jefferson City, MO 65102.Hrmain@sos.mo.gov. EOE.